fbpx

Volunteer Sign Up for the 2024 Signature Event

Role responsibilities & expectations
The Imagine Housing’s signature event, Building Community Together. will support affordable housing on the Eastside and the services that we offer to the 1,400 people who call an Imagine Housing community home.

We are looking for volunteers to support us on Friday, April 19th, 2024 to help make this event a success!

Required qualifications

  • For certain roles, must be able to lift 25+ lbs
  • Volunteers will receive refreshments (per relevant shift), and breaks

If you have any questions, please email our Volunteer Coordinator, Angel Reed, angelr@imaginehousing.org.

Sign up Now

Volunteer Roles

Event Setup
This team will set up the silent auction tables, Imagine Housing Experience, Ballroom including centerpieces and all décor and more.

Greeters/Coat Check
Welcome our guests to enjoy an amazing evening in support of Imagine Housing and/or monitor and check in guests coats.

Registration and Cashiering
These are the first faces our guests see. This team checks everyone in, enters credit card information and provides pertinent information to our guests. This integral group ensures everyone feels welcome, pays, and enjoys the evening! Once guests are in the ballroom, this team will organize all of the silent auction packages for check out.

Volunteer Check-In
These individuals will check-in all volunteers and provide them with their packets that include timeline, shifts and responsibilities for the evening.

Raffle Sales
One of the most outgoing roles at the Auction! Working in pairs, raffle volunteers will move throughout the Reception area selling raffle tickets to give guests a chance to win Raffle Prize (TBD)!

Silent Auction Mobile Bidding Support
This team will be stationed in the Reception area with tablets to assist bidders who need help with mobile bidding. You will receive training on the mobile bidding website.

Imagine Housing Experience Support
This team will be stationed at the 5 different Imagine Housing Info tables to answer any guest questions, stamp passport books, and accept completed passport books.

Check Out Set Up
This team will be close out each Silent/Wine auction package with winning bidder # and move all packages to the check out area.

Powerpoint Director
This role will run the PowerPoint presentation throughout the Live Auction. Volunteer must have experience with PowerPoint and PCs.

Live Auction Recorders
Three recorders and a support volunteer will track bids, complete winning bid sheets, and maintain sales records throughout the Live Auction. This demanding but exciting role requires concentration, sharp ears and eyes, and neat handwriting!

Runners
Prior to the Live Auction, runners will collect envelopes from each table with guest participation cards for Heads or Tails game. During Live Auction runners will pick up live auction sheets from recorders and bring to registration table after each live auction package is sold.

Spotters
We need outgoing and energetic volunteers to support our auctioneer! Spot the bids and encourage guest participation. You’ll be on your feet throughout the Live Auction and Raise the Paddle, helping the auctioneer see all corners of the room.

Check Out
This team will check guests out at the end of the evening and ensure they receive any auction packages they have won. Receipts will be sent digitally, so most guests will not be required to check out.

Floaters
Ready to help wherever needed. Assist guests finding their tables in the ballroom, help with Red Carpet Photo booth if needed. Fill in/assist other volunteers as needed.

Break Down
Clear any remaining items from tables in ballroom (programs, wine bottles). Move all unclaimed auction packages and all signage, props, etc. to storage room.


We will try to match you with your preferred role, but we reserve the right to reassign volunteers based on need. When selecting preferred volunteer roles in the sign up form, please do not select the same role multiple times.

Please note: the dress code is a solid color, vibrant top and no jeans.


 

Sign up Form